Case files in consumer tools
Pasting a pleading into a free chatbot takes seconds. What happens to that text afterwards is something nobody at the firm can explain to a client or the bar.
Law firms and notaries
AI for your case files. Without confidential documents leaving the firm. Under your firm’s oversight.
Lawyers and notaries already use AI: to summarise documents, compare contracts and draft letters. Often in tools nobody at the firm has any view of. werqly runs that AI on a node that belongs to your firm alone, with rules set per practice group and an audit log that makes oversight demonstrable.
- Case files never leave your node
- Firm-wide AI policy in one console
- Audit log per user and per source
Running on your firm’s node
Role: Employment practice group
- Mistral Large
- Llama 70B
- Qwen 32B
Safeguards active
Insight: anonymous (default)
- National ID detection
- Client numbers blocked
werqly Node — dedicated AI node, in your server room or in our European datacentres
The risk
Where it goes wrong in legal practice.
No firm-wide policy
Every lawyer picks their own tool. The firm does not know which models are used, for which matters, or whether the output was checked.
Oversight you cannot evidence
An AI policy on paper helps little if you cannot show how it is followed in practice.
Use cases
What lawyers and notaries use it for.
Automations are built per firm, usually following from the TIMA Scan. The lawyer or notary always checks the result.
Summarising documents and files
Lengthy pleadings, correspondence and exhibits summarised, with references to the source.
Comparing contracts
Deviations from your standard clauses or an earlier version marked before the lawyer reviews them.
Due diligence
Searching data rooms for unusual clauses, change of control and liability.
Draft letters and documents
First versions of letters, memos and pleadings in your firm’s style.
Internal knowledge base
Earlier opinions, templates and precedents searchable, only for those authorised.
Preparing deeds
For notaries: collecting details from documents and staging draft deeds for the notary.
Regulation
What your professional rules look for.
werqly does not make the use of AI permissible by itself. It does give your firm the means to protect confidentiality and evidence oversight.
| Framework | What it asks | How werqly fits |
|---|---|---|
| Professional secrecy and legal privilege | What a client shares in confidence stays confidential, including towards software suppliers. National bar rules set the details. | Processing on a node that belongs to your firm alone. No shared environment and no external model vendor receiving the text. |
| Bar guidance on generative AI | Bar associations increasingly expect a firm-wide AI policy, oversight of use by staff, verification of output and control over data flows. | AI Control sets per role which models, sources and automations are allowed. The audit log and insight policy make oversight demonstrable. |
| GDPR, including criminal offence data (Art. 10) | A lawful basis, purpose limitation and appropriate security. Criminal offence data only under strict conditions. | Safeguards block patterns such as national ID and client numbers per role. You set the log retention period. |
| EU AI Act: AI literacy (Art. 4) | Since February 2025, organisations using AI must ensure sufficient AI literacy among the staff who use it. | One console shows who uses which models and for what: a starting point for targeted training. |
This page is not legal advice. Always assess the use of AI with your own data protection officer, compliance function or professional body.
Recommended setup
Which setup fits a firm.
For most firms werqly Cloud with werqly Pro management works well: a dedicated node in our European datacentres, without hardware of your own. Firms that want case files processed only on their own premises choose their own server room.
- Dedicated node, never shared with other firms
- Roles per practice group, so not everyone sees every source
- When self-managed, your own IT department operates the node
Calculator
Calculate your private AI costs.
Enter your work email. Our AI looks up the size of your organisation and works out four setups for you: in the cloud or in your own server room, self-managed or with werqly Pro management.
- 1Enter your work email
- 2AI estimates your headcount
- 3Compare four proposals and request a quote straight away
Looking up your organisation and working out the proposals…
werqly Cloud
Dedicated node in our European datacentres
Your own server room
Your node in your own server room or rack
werqly Pro management
werqly Cloud
We operate the node and the models
— per month
—
- No hardware investment
- Updates, monitoring and support by werqly
- Fastest to go live
werqly Pro management
Your own server room
We operate the node and the models
— per month
—
- Data never leaves your premises
- Remote operations by werqly
- Least work for your IT department
Self-managed
werqly Cloud
Your IT department operates it; we supply software and updates
— per month
—
- No hardware investment
- Your IT department runs policies and automations
- Software and model updates from werqly
Self-managed
Your own server room
Your IT department operates it; we supply software and updates
— per month
—
- Data never leaves your premises
- Full control with your IT department
- Lowest cost over three years
Indicative amounts, excluding VAT. Custom automations are quoted separately. Only the quote is binding.
FAQ
Questions from lawyers and notaries.
May lawyers use generative AI?
In most European jurisdictions, yes, provided it is done responsibly. Bar guidance, such as the 2025 recommendations of the Dutch bar, asks for a firm-wide AI policy, oversight, verification of output and control over data flows. The lawyer stays responsible for checking the result; werqly gives the firm the means to set that policy and evidence it.
Does werqly receive the contents of our case files?
No. Prompts, documents and output are processed on your firm’s node. The management link to AI Control carries configuration, updates and only the insights you choose to release, never case content.
Can we restrict per practice group what AI may use?
Yes. In AI Control you connect groups from your identity provider to models, sources and automations. A practice group then sees only the sources released to it.
Do we have to tell clients we use AI?
That depends on your national bar rules. Where there is no general duty, transparency is often still advisable, especially when AI plays a large role or affects confidentiality or cost. Record it in your AI policy and inform clients about that policy.